One Year With a Mosquito Fogger: How to Report Results to the Council and Residents So the Value Is Clear, With an Annual Report Template Based on the AIROFOG AT35

A year after buying a mosquito fogger, one question always follows: "Was it worth it?" Council members want to know what the approved budget achieved. Residents want to know how much the agency really did. This guide gives you a ready-to-use report template, verifiable indicators and an honest way to present your work without inventing numbers, using the example of an agency whose main machine is the AIROFOG AT35 thermal fogging machine.

Executive summary (1-minute read)

• The problem: Many agencies have scattered spraying records, mostly photos and trip counts, so they cannot answer questions about value clearly.
• The fix: Produce a five-part annual report: what was invested, what work was done, how available the machine was, what results were observed, and the plan for next year. Every number comes from real records.
• Core indicators: time from case notification to spraying, number of spraying rounds, areas covered, machine-ready days, and Aedes larval indices from village health volunteer surveys.
• A caution: Do not claim the machine alone reduced cases. Case numbers depend on many factors, so report trends with context.
• The tool: The AIROFOG AT35 has a 100% stainless steel body, is lightweight and works with water- and oil-based chemicals, which helps machine availability figures look good for real reasons.
• Next step: Send the template below to your public health division and present to the council in the first quarter of the fiscal year.

The day a council member asked "Was it worth it?" (illustrative scenario)

Thanakorn is the chief administrator of a subdistrict municipality in northeastern Thailand. A year earlier, he had asked the council to approve funds for a new thermal fogger because the old one broke down so often that the team had to borrow a machine from a neighboring subdistrict in the middle of an outbreak. The council approved, and the agency received an AIROFOG AT35 before the rainy season.

At the first council session of the new fiscal year, a member raised his hand: "Last year we approved money for a mosquito sprayer. What happened? Was it worth it? People in my area still complain about mosquitoes." Thanakorn opened the folder the public health division had prepared. It held dozens of spraying photos and a table of monthly spraying trips. There was nothing about how quickly the team responded after a case was reported, how many days the machine was out of service, or how this year compared with the last.

His answer was therefore general: "The team sprayed every village and responded to every case." That may have been true, but it carried little weight. The member who asked was not satisfied, and the topic was repeated on a community social media page, even though the team had worked hard throughout the rainy season. The problem was not the work itself. It was how the data was collected and reported, and that can be fixed, ideally from the day a machine arrives, or at least from today.

Why the first-year report matters more than you think

1. Public health

The Aedes mosquito carries dengue, chikungunya and Zika. Dengue causes high fever, headache and muscle pain, and in some cases can progress to shock. Children and older people need extra attention. A good annual report is not only a document for the council; it is a tool for reviewing whether the team responded fast enough, where cases keep recurring, and what should change in next year's vector control plan.

2. Budget

Money spent on equipment needs an answer about the benefit it produced. If the agency cannot show this, requests next year for chemicals, maintenance or extra machines will face tougher questions. A clear report, in contrast, makes future budget requests easier because there is evidence the money was used systematically.

3. Image and public trust

Residents tend to remember the weeks when mosquitoes were bad or a neighbor fell ill, but they rarely know how many times the team sprayed, how quickly it arrived or what else it did besides spraying. Transparent communication shifts the perception from "the agency does nothing" to "the agency works and has a plan", which directly affects trust in local leaders.

4. Staff workload

Staff who spray at dawn and dusk throughout the rainy season deserve recognition. A good report lets executives and the council see the real workload, supports requests for more personnel, protective equipment or backup machines, and boosts morale when the team sees its work presented fairly.

Why typical reports fall short

• Photos only: attractive spraying photos that do not say where, when, why, or how soon after notification the team arrived.
• Trip counts only: "we sprayed 120 times" does not show whether high-risk areas were fully covered or whether cases were answered in time.
• No baseline: without data from the previous year or from before the new machine, nobody can say what improved.
• Overclaiming: saying "cases fell because of the new machine" when case numbers depend on weather, rainfall, population movement and many other measures. If cases rise the next year, credibility collapses.
• No machine status: no record of how many days the machine was ready, how often it broke or how it was repaired, which is the most important evidence for the value of equipment.
• No forward plan: the report ends with the past, so the council cannot see how spending will continue sensibly.

Report terms in one line each

• Thermal fogger: a machine that uses heat to turn chemical solution into dense fog, suited to outdoor areas, drains and vegetation.
• ULV: Ultra Low Volume, spraying a small amount of liquid as very fine droplets without smoke; a ULV cold fogger works this way.
• Micron: one thousandth of a millimeter, used to describe droplet size.
• House Index (HI): the percentage of surveyed houses where Aedes larvae are found, a measure of community risk.
• Container Index (CI): the percentage of water-holding containers with Aedes larvae, showing how well breeding sites are managed.
• Response time: the time from receiving a case notification to starting control spraying around the patient's home.

The solution: a five-part annual report template

This template is designed so executives can read it in minutes and staff can fill it from existing records. Fields marked [ ] must be filled with your agency's real figures. If a figure does not exist, write "no data" and explain how you will start collecting it next year. Admitting a gap is more credible than an estimate nobody can verify.

Measuring value without inventing numbers

The value of disease control equipment should not be measured by guessing the value of lives saved or medical costs "avoided", because those figures cannot be verified and are easy to challenge. Use a verifiable framework instead:

1. Cost per spraying round: calculate from (equipment cost divided by expected service life, plus this year's chemicals, fuel and maintenance) divided by the actual number of rounds. This allows a fair comparison with alternatives such as outsourcing.
2. Availability: machine-ready days in the rainy season divided by total rainy-season days. A high figure means the equipment worked when it mattered most.
3. Speed of response: compare this year's response time with years when the agency borrowed machines or used old ones, if that data exists.
4. Coverage: the share of high-risk areas that received pre-season campaign spraying compared with the target.
5. Self-reliance: the number of times the agency had to borrow equipment or ask others for help, compared with the previous year.

If these indicators improved or are at a good level, that is enough to tell the council the equipment was used well, without claiming results that cannot be proven.

The core machine in this case: AIROFOG AT35

The AIROFOG AT35 is a thermal fogger with a 100% stainless steel body. It is lightweight, works with both water-based and oil-based chemicals, carries certification from Germany and the UK, and suits homes, factories, hospitals and public areas. It is supplied and supported by WHD, which operates under ISO and GMP, checks 100% of machines before delivery, provides technicians, spare parts and full after-sales service, and supplies products that meet Thai government equipment standards.

From the annual report's point of view, these features matter directly. The stainless body withstands heavy use and rainy-season humidity. Low weight lets staff complete several rounds per day without excessive fatigue. Compatibility with two chemical types gives flexibility to follow public health guidance. Local technicians and parts keep repair time short. All of this shows up in Part 3 of the report, machine readiness.

10 reasons the AIROFOG AT35 supports a credible first-year report and a strong second year

1. Built for heavy use: the 100% stainless steel body suits outdoor work all season and lowers the chance of failure at critical times.
2. Good availability figures: when the machine stays ready, Part 3 indicators are genuinely strong.
3. Two chemical types: water- and oil-based formulations, adaptable to public health guidance.
4. Lightweight: staff can cover several sites per day, helping shorten response times.
5. International certification: certified from Germany and the UK, which helps answer standards questions in council.
6. A thermal fogging machine for core local work: case-based spraying within about 100 meters, drains, vegetation and public spaces.
7. Local technicians and parts: short repair times keep the machine history log healthy and work interruptions brief.
8. Quality-checked before delivery: WHD inspects every machine, backed by ISO and GMP systems.
9. Expandable into a kit: in year two, add a ULV unit such as the SOLO PORT423 or the AIROSTAR for indoor work, as proposed in Part 5.
10. Meets government equipment standards: traceable and ready for auditors.

A 10-minute council briefing outline

A sentence to use: "This year we responded to cases within [ ] hours on average, and the machine was ready on [ ] of [ ] rainy-season days." A sentence to avoid: "The new machine eliminated dengue from our subdistrict."

Reporting to residents: short, clear and simple

Residents do not want a 20-page report. They want three things: what the agency did, what the results were, and how they can help. A one-page infographic works well, posted on the agency's page, pinned to village notice boards and shared at community meetings.

• Headline: "One year of the [agency name] Aedes control team"
• Three numbers: spraying rounds [ ], communities covered [ ], average response time [ ] hours
• Two photos: the team spraying before the rainy season, and volunteers surveying larvae
• A request: the Department of Disease Control's "3 Keeps": keep the house tidy, keep rubbish managed and keep water containers covered
• A contact channel: the agency's phone or LINE for reporting mosquito hotspots or cases

This shows residents that spraying is only one part of the effort, and that removing breeding sites at home matters just as much. Keep the tone factual and warm rather than boastful. Thank volunteers and communities by name where appropriate, admit where the team was slow, and say what will change. Honest public reporting tends to earn more goodwill than polished claims, and it gives residents a reason to call the agency early next season instead of complaining online after the fact.

A year-round data calendar, so next year's report needs no digging

What leaders gain

• Citizen trust: residents see concrete work and know how to help.
• Fewer complaints: people know where to report and see the response.
• Visible results: a report that works in the council chamber and in the community.
• Budget used wisely: a verifiable value framework.
• Audit-ready procurement: purchase documents, asset register and usage history are linked.

For the public health team (technical notes)

• Per-round record form: date, start and end time, location or coordinates, reason (case, campaign or request), chemical name and quantity, operators, weather and the machine's asset number.
• Response time: log the time the health center or district office notified you and the time spraying actually began.
• Spraying window: thermal fog is best at dawn or dusk when mosquitoes feed; avoid strong wind and rain, and note reasons for postponement.
• Larval surveys: have volunteers survey before and after campaigns in the same area with the same method so HI and CI are comparable.
• Interpretation: case numbers depend on many factors; report them alongside district or provincial data for context.
• Machine history log: record every maintenance task, part replacement and fault.

Procurement tips linked to the annual report

• Keep one complete file: procurement documents, acceptance records, manuals, warranty and training evidence, together with the machine history log.
• Use year one as the basis for year two requests: if Part 5 identifies the need for an indoor ULV cold fogger, cite the number of school spraying requests.
• Align operating budgets: base chemicals, fuel, protective equipment and maintenance on actual year-one use.
• Review after-sales service: record how the supplier handled repair requests and use this in future government procurement decisions.
• Request refresher training: before the second rainy season, arrange operation and maintenance training for new staff.

Example field perspective

"In year one we worked very hard, but when it came to reporting we only had photos and trip counts. In year two we started logging the notification time and spraying time every round, the days the machine went in for service, and we asked volunteers to survey larvae before and after campaigns. The report became shorter but much more solid. Council members asked fewer questions, and our executives were confident proposing more budget because the data backed it up."

(A composite perspective based on common experiences of local disease control teams, not a statement by any specific person or agency.)

Three next steps

1. Call or LINE for a quotation and specifications: for additional machines, parts or maintenance identified in next year's plan, at 065-556-6294 or LINE @whd268.
2. Request a demonstration or training: refresher sessions for existing and new staff before the rainy season.
3. Budget and procure by the rules: include the items your annual report shows are needed in your plan and budget ordinance.

Frequently asked questions

Q: We did not record response times in year one. How do we report?
A: Report what you have honestly, state that this data was not collected, and show the form you will use from now on. Admitting a gap is more credible than estimating.

Q: If dengue cases rose this year, does that mean the machine was not worth it?
A: Not necessarily. Cases depend on weather, rainfall and the provincial situation. Focus on indicators the agency controls, such as response time, machine readiness and coverage, alongside district or provincial data.

Q: When should we present the report to the council?
A: Early in the fiscal year after the rainy season ends, when the data covers a full season and there is still time to plan for the next one.

Q: Do we need special software?
A: No. A logbook or a simple spreadsheet is enough. The key is recording every round with the same fields.

Q: Which chemicals does the AIROFOG AT35 use?
A: Both water-based and oil-based formulations. Choose chemicals according to public health guidance and always follow the label.

Q: How does the annual report help future procurement?
A: It provides evidence for items requested, such as a backup or an indoor mosquito sprayer, and a record of the current supplier's after-sales performance.

Prepare for year two with a machine you can report on with confidence

AIROFOG AT35: a 100% stainless steel, lightweight thermal fogger for two chemical types, with technicians, parts and after-sales service from WHD.

See AIROFOG AT35 details and price, click here

Call 065-556-6294 · LINE @whd268

See all government mosquito control equipment

World Health Disinfection Co., Ltd. · 88 268 Kanlapaphruek Road, Bang Khae, Bangkok 10160 · worldhealthdisinfection@gmail.com

Related links

• Government mosquito and insect control equipment hub
• SOLO PORT423 backpack ULV sprayer
• AIROFOG AIROSTAR battery ULV sprayer
• Department of Disease Control, Thailand
• WHO: Dengue and severe dengue

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